WCA Colorado Chapter

Officer and Essential Contributor Duties 2022

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All board members will represent the organization in general. 

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President – Leading and managing the chapter. Prepares the agenda. Directs the meetings. Create committees as needed.  Review minutes from meetings. Meets with VP to discuss and complete the annual year in review to Nationals. Attends all relevant National meetings/events.  Creates annual letter from the President. Checks/balances all financial duties of the chapter, with the Treasurer, periodically. Manage the monthly member newsletter.  Melody Epperson

 

Co-President – Be familiar with the duties of the President. Preside over chapter meetings in the absence of the President by preparing the agenda and leading the meeting. Helps the President with projects, tasks, and other duties as needed. For the year in review, assists President by taking notes year-round on all the things the chapter did and gather pictures. Periodically checks in/meets with committee heads as board point person.  Shara Oliman

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For 2023, Shara Oliman and Melody Epperson will be co-presidents.

 

Secretary – Take the minutes at the Board Committee and General Membership meetings. Submit to the President the minutes and list of attendees within 4 days after the meeting. Send communications as needed. (Remember to send thank you’s and sympathy cards) Maintain accurate records of meeting minutes. Maintain WCACO Gmail communication. Deborah Deal-Blackwell, APR

 

Treasurer– Monitors the financial activities of the chapter and presents a financial report to the membership at each member meeting. Collect annual chapter membership dues and applications. Works with the Membership Chair to manage membership. Management of Show finances. Liaison with National related to dues and any chapter financial obligations. Pays all bills. Handles any necessary tax filings for the local chapter, with support from Secretary.  Jean Smith

 

Membership Chair- Welcome letters to new members. Maintains roster of email addresses of all members. Creates and maintains a current list of members and sends changes to the website facilitator. Is responsible for sending a welcome letter to all new members. Ongoing communication with Treasurer.  Jean Smith

 

Member at Large - This is a flexible role where the duty is to pick up board responsibilities as needed. These roles change as the organization evolves: attend all board meetings,  Vote, and give opinions on all board-related issues/topics. To act as a representative of the general membership to the board.  Lyndy Bush, Gloria Campbell, Jenn Merz 

 

Website Facilitators - 

Deborah Deal Blackwell

Melanie Fisher*

Danitz Hill*

Susan Hershman-calendar

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Monthly

Update and maintain the website and member portal

Change featured member

Update up-coming events on the homepage

Book Club

Next meeting

Shows: upcoming/current

Update the calendar with any changes or additions

Post links to Tech Tips and PD

Post New Member list whenever it is updated

Post any new show information

Quarterly rotation for artists of the “month” on the home page.

Archive all shows after they are finished on Shows Page

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As needed

*Remove former members

*Add current members

*Contact new members and gather information for individual member page

*Refresh images

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Yearly

Update universal meeting zoom link with new link

 

 

Committee Heads:

• Diversity Committee Head: This is a dual leadership role that rotates bimonthly. Each leader is responsible for running the monthly meeting following their rotation. Both leaders will handle inquiries and troubleshooting of all correspondences related to their committee. Communicate with the board monthly. Ongoing recruiting of members for the committee. Annually, cross-check general meeting schedule with religious and cultural holidays/important dates; and communicate changes needed with the board. Ongoing evaluation of WCACO to keep in compliance with the diversity mission statement. Leslie Lefferdink 

 

• Professional Development Committee Head: Run monthly meetings. Responsible for handling inquiries and troubleshooting all correspondences related to their committee. Communicate with the board monthly. Ongoing recruitment of members for the committee.  Investigate additional opportunities and present them to the board. Monthly check-in with subcommittees. Lyndy Bush

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• Technology Learning Head/Instagram facilitator: Present Monthly/Bi-Monthly technically related topics. Maintain Instagram account (with additional contributors) **This is currently on hold.

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• Diaspora Pod Head: Topics specific TBD **This is currently on hold.

 

• Show Committee Head: Run monthly meetings. Responsible for handling inquiries and troubleshooting all correspondences related to their committee. Communicate with the board monthly. Ongoing recruiting of members for the committee. Secure curators for all shows, at least two per show. Liaison with curators ongoing. Point person for galleries/venues. Assist curators with creating show prospectus. Follow up on all present show leads with the board and committee.  Shell Blanchard and Annette Coleman.

 

• Mural Committee Head: Seasonal position from January – October. This is a dual leadership role that rotates bimonthly. Each leader is responsible for running the monthly meeting following their rotation.  Run monthly meetings. Reasonable for handling inquiries and troubleshooting of all correspondences related to their committee. Communicate with the board monthly. Ongoing recruiting of members for the committee. Follow up on all potential mural opportunities. Organize mural painting days, including materials needed. **COMMITTEE HEAD VOLUNTEER NEEDED

 

• Marketing Committee Head: Run monthly meetings, as needed. Responsible for handling inquiries and troubleshooting of all correspondences related to their committee Communicate with the board monthly. Ongoing recruiting of the member of the committee. In correspondence with Website Facilitators to archive for all of our activities, shows: postcards, flyers, photos of shows etc. Deborah Deal-Blackwell, APR.

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• Book Club:  a popular activity for WCACO, the monthly Book Club offers members an opportunity to read and review books about women artists and other topics including professional development. Book Club alternates monthly between selections chosen by the Colorado chapter and the National chapter.  Colorado Chapter chair: Deborah Deal-Blackwell, APR.